Observations from the annual conference
Last week, I flew to San Francisco for a sociology conference, the American Sociological Association’s annual meeting. This was my second ASA, after attending the 2012 meeting in Denver while I was preparing my graduate school applications. With a year of grad school under my belt and a teeny bit of perspective, I offer some musings on conference attending as a grad student.
- Don’t be afraid to submit a paper. Our whole scientific enterprise is based on feedback and discussion. We’ve all put hard work into projects that feel like they can just sit on our desk once we’re done writing. Why not kill two birds with one stone and get feedback while brushing off your ideas — present! Submitting a paper can be scary (it certainly was for me!) but there are low stakes ways to start out; a roundtable was a comfortable way to get my feet wet.
- Make an effort to meet NEW people. It’s easy to gravitate towards familiar faces. On my first full day in San Francisco, I found myself sitting in a cafe with two other Princeton PhD students. While it is great to see your friends — especially over the summer, when you may not have seen them for a bit — there is lots of time to see them throughout the year. Instead of defaulting to sitting with people you already know, make an effort to make new connections. When surrounded by interesting people, this is easy to do: peruse the program in the lobby instead of in your hotel room, sit next to a stranger in the audience or attend a round table on subjects that relate to your work. Perhaps best of all, scope out the evening receptions for groups or sections of interest.
- Don’t do too much work. During my first go at ASA, I over-did it. I went to all the panels I could fit into a single day — from 8:30 am through 7 pm. I hardly had time to have lunch, and I definitely was mostly undercaffeinated. I took lots of notes and was totally exhausted by the end of the day, leaving me no energy to mingle in the evenings. In retrospect, those notes didn’t really help and I didn’t get that much out of the panels. I wish I had paced myself, been more selective with my time, and spent more time getting to know people.
- Dress. This is tough. I’ve learned to better balance professional outfits (think regular-office appropriate, not academic-department-appropriate) and casual clothes. I now pack basically two outfits for each day: a pencil/skirt+blouse outfit for the day and a jeans + blouse outfit for the evening receptions. My first go, I felt a bit underdressed. I invested in a comfortable pair of low wedges that I could around in — which I was extra grateful for when I was invited on impromptu walks or coffee outings.Flats are better for evening receptions to pair with jeans and let your feet recover after a long day. I’d say plan on dressing a notch or two up from your regular office-wear, but most importantly, to make sure you feel comfortable and confident.
- Let it be a lesson in socialization. I always try to pay extra careful attention to the norms and unspoken rules of the discipline: how are questions asked? how are they answered? are there trends in how the presentations are organized or delivered? what caught your attention in others’ talks that you’d like to keep in mind when you’re in that position? What wasn’t particularly engaging for you, and so you’d like to make sure not to do in your future talks?
- Follow up. If you met someone new, don’t be afraid to follow up with them after the conference is over. if you promised to send something along (contact information, a syllabus, an article of interest, etc) be sure to do so promptly. Building these relationships, however informally, is a great way to get in the loop — perhaps they’ll think of you if something relevant comes up, like a seminar of interest. Encourage others to follow up with you, too. A business card is a good way to do that.
- Make time to tend your roots. Prioritize seeing people from earlier chapters in your life: your undergraduate institution, your grad school, other graduate students or faculty you met on visiting days at various departments or at conferences or seminars over the years. It’s important to tend these relationships. Sociology (or rather, academia) is a small world with much overlap, and these colleagues will be operating in the same small circles with you for many years. Identify friends and stay in touch!
- Make eye contact (not badge contact!) first. It is a super strange feeling to walk around for a few days with a sign bearing in large font your name and institution. This signals a lot of things to everyone who sees you, and they will make instant micro-decisions about your value and their interest given your name and the name of your school. Don’t be that guy: remember to make eye contact before badge contact. Interact sincerely and genuinely with all those you meet. Try to recognize faces before searching name tags for a hint at why the person looks so familiar.All in all, learn what you can, eat good food (and that’s important — don’t forget to eat! especially if you’re in a different time zone), bring band aids in case you get blisters, and enjoy the whirlwind of lots of bright minds around you.
- Do you have any pro-tips for conferencing?
- Any definite “don’ts” that are important to keep in mind?